As a director, you are required to send a resignation letter to the company from which you want to resign. The effective date of your resignation will be either the date on which the resignation letter is accepted by the board of directors or the date you specified in the notice, whichever is later.
After getting acceptance from the company, you have to file DIR-11 with the ROC. The company has to do followings;
- Take note of the resignation by passing a board resolution and
- Intimate the ROC through filing DIR-12 within 30 days from the date of resignation
Here are the sample formats of the director resignation letter that you can use to draft your own.
Sample – 1
Date:
To
The Board of Directors XYZ Company Private Limited Plot No: 123, Building Name, Street, Place, District, State-000000
Sub: Resignation of Mr. ABC Kumar from the Directorship
Dear Sir,
Due to my personal and unavoidable circumstances, I am not in a position to devote my time to the affairs of the Company. Accordingly, I hereby tender my resignation as Director of the company with immediate effect.
I request the Board of Directors to accept this letter as my formal resignation from my position as Director with the XYZ Company Limited. My last day of employment will be 23rd July 2020.
Kindly acknowledge the receipt and arrange to submit the necessary relevant forms with the office of the Registrar of Companies to that effect, accordingly.
Thanking You
Yours Faithfully,
—Physical signature here—
Name of Director DIN: Address: Email ID: Mobile No:
Sample – 2
Date:
To
The Board of Directors XYZ Company Private Limited Plot No: 123, Building Name, Street, Place, District, State-000000
Dear Sir,
I have served as Director, XYZ Company Private Limited for the past 2 years. I wish to inform you that I am resigning from my post with effect from 23-07-2020 due to my personal and unavoidable circumstances.
I thank the management and my staff for the unending support and assistance. I hope my successor will enjoy similar support from you all. I wish the organization and all my staff a brilliant and prosperous future in the times to come.
My e-mail and contact numbers are given below, and I will be glad to hear from you all even after I leave.
Thanking You
Yours faithfully,
–Physical signature here—
Name of the director DIN: Address: Email ID: Mobile No:
Sample – 3
Date:
To
The Board of Directors XYZ Company Private Limited Plot No: 123, Building Name, Street, Place, District, State-000000
Dear Sir,
I tender my letter of resignation as the Director of XYZ Company Private Limited with effect from today.
I will be joining as a Managing Director of an established retail organization, ABC Corporation limited next month. This is a golden opportunity for me to develop myself personally and professionally.
I have completed all my assigned projects and handed over the position to my successor Mr. PQR Kumar. It has been a pleasure to work with you and to be a part of this great company for the last 8 years.
My emails and Mobile number is given below, please feel free to contact me in case you need any clarification from me on previous projects under my responsibility.
Thank you for the support and opportunities accorded to me during my tenure here.
I also want to wish you all in XYZ Company Private Limited every success in your future endeavors.
Yours Sincerely,
–Physical signature here—
Name of the director DIN: Address: Email ID: Mobile No:
