In addition to the opening, subject line and body of the email, you should put equal weightage to the closing line of an email. Many overlook the closing line of the email.
Closing lines, which is also known as Email sign-offs have the power to set the overall tone of your email.
Many analysts say that an email sign-off can make or break a deal.
In this article, we will explore some popular email sign-offs to know when and how they are used. We will also be discussing when you should use “‘Yours sincerely” and “Yours faithfully”.
When to use Email Sign-Off “Yours Sincerely”
“Yours sincerely” should be used for emails where the recipient is already known to you or someone you have already spoken to. It means your email must address them by their first name.
For example, when you start your email with Dear XYZ kumar, it means you know Mr XYZ Kumar. In this case you can use “Yours sincerely” in your email sign-off.
Many people are using “Sincerely yours” instead of using “Yours sincerely”. Both are correct for very formal emails.
When to use Email Sign-Off “Yours Faithfully”
“Yours faithfully” should be used for emails or letters where the recipient is not known. For instance, when you are starting with Dear Sir/Madam, it means the recipient is unknown to you. Maybe you will be writing to a team of experts. In this case, you can use “Yours faithfully”.
“Yours sincerely” and “Yours Faithfully” should be used in very formal emails such as job applications and formal business correspondence.
Here are few formal email sign-offs;
- Best regards
- Kind regards
- Best wishes
- With regards
- Regards
- Warm regards
- Yours respectfully
- Yours truly
Here are few less formal closing lines for your emails;
- Many thanks
- Thank you
- Thanks in advance
- That’s all for now
- Have a great day
- Until next time
- As ever
Informal Sign-offs;
- Cheers
- rgds
- Take it easy
- Bye
- Ciao
- Stay tuned
- Thx
- Take care
Remember to include a very formal closing line while writing a professional email or when speaking with anyone related to your job search.
However, if you are writing emails to close friends, then you can consider an informal closing line, such as “Cheers” or “Bye.”
If you are in any doubt, always lean towards a more professional closing.
