Job Offer Letter / e-mail Samples and Templates

When a company’s hiring team finds the best candidate for a particular position, they usually contact them in order to announce its decision and make a job offer. Depending on company’s policy, hiring team need to send a formal offer via email or in writing.

If you are in task of customizing job offer letter, then you are at the right place.

You can customize job offer letter based on your company’s desired level of formality and how much details they want to include.

However, make sure to include following basic information;

• Job title
• Job Description
• Cost to the company and Base Salary
• Starting date
• Manager/supervisor name and title
• Workplace location
• Additional compensation potential, such as bonuses, stock options, etc.
• Offer letter expiration date
• Employment contingencies, such as background check, reference check, etc

Create an offer letter template that best suits your company’s needs and culture.

Here are three simple job offer letter / e-mail samples for your reference to help you create your own offer letter template.

Job Offer Letter Sample – 1

Dear Candidate Name,

Thank you for your interest in exploring options with Company Name. I am enclosing a worksheet with details of the proposed compensation package for you. I am confident that you will find the proposal attractive.

Do note that this is not an offer of employment – a formal appointment letter will be sent to you on your acceptance of the package. As we are looking to have the position filled immediately, we will appreciate it very much if you could send in your acceptance within 48 hours.

If you have any queries/ clarifications please feel free to get in touch with us @ Contact Number.

Look forward to hear from you soon.

Warm Regards

HR Person’s Name

Job Offer Letter Sample – 2

Dear Candidate Name,

Congratulations ! Welcome to the 3rd Best Company to Work for in India!

Based on our interaction with you, we are pleased to offer a position of job position in our work level position grade. The position will be based in work location name.

In terms of fixed Total Cost to Company (TCC) we are offering you Rs xxxxxxxx Lakh per year (please see the break up). In addition you will be eligible for performance incentive – target pay could be 10% of fixed TCC. However the actual pay out could be much higher or lower depending on your performance, BU/ Function performance and company performance. In addition you will be entitled to other benefits as applicable to your level and as per company
policy.

We will be glad to discuss on any queries that you might have.

Please confirm acceptance of the email offer.

Wishing you a great career ahead in Company Name.


Warm regards
HR Representative Name
Job Title
Contact Number

Job Offer Letter Sample – 3

Dear [Candidate Name],

[Company name] is delighted to offer you the position of [job title] with an anticipated start date of [start date], contingent upon [background check, reference check, etc.].

You will report directly to [manager/supervisor name and title] at [workplace location].

You will be responsible to [brief mention of job responsibilities and expectations].

The starting salary for this position is Rs. [amount] per year. In addition, you will be eligible to receive [discuss additional compensation potential].

You’ll be a regular employee of [company name]. Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate employment at any time, with or without cause or advanced notice. This letter is not a contract indicating employment terms or duration.

Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date].

Sincerely,

[Your Signature]

[Your Printed Name]

[Your Job Title]

Sample salary break-up sheet

A job offer letter is not a legally binding agreement. Consult with a lawyer to have them review your final offer letter template to avoid potential legal implications.