Notice of Extraordinary General Meeting
NOTICE is hereby given that an Extra-Ordinary General Meeting of the members of ABC AGRO PRIVATE LIMITED (“the Company”) will be held on ……………………………(Date of the meeting) at …………(Time of the meeting) at the registered office of the company at ……………………………………………. (Address of regd. Office ) to transact the following Business:
SPECIAL BUSINESS
To consider and, if thought fit to pass with or without modification the following resolution as a Special Resolution:
“RESOLVED THAT pursuant to the provisions of the Companies Act, 2013 and the rules framed there under, and subject to the approval of the Registrar of Companies, the consent of members of the company be and is hereby accorded to change the name of the company from ABC AGRO PRIVATE LIMITED to …………………………………….. (New approved name)
“RESOLVED FURTHER THAT Clause I of the Memorandum of Association of the Company be substituted by the following:
Clause I – The name of the company is ………………………………….. (New approved name)
FOR ABC AGRO PRIVATE LIMITED
Director
(DIN: …………………………)
Date: ……………..
Place: …………….
Note:-
1) A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE ON POLL ON HIS BEHALF. APROXY NEED NOT BE AMEMBER OF THE COMPANY.
2) THE RELATIVE EXPLANATORY STATEMENT, PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013 IN RESPECT OF THE SPECIAL BUSINESS SET OUT ABOVE IS ANNEXED HERE TO.
ANNEXURE TO NOTICE:
EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT
Item No. 1
1) The Board of directors of the company had, at its meeting held on ……………………………. (Date of board meeting), resolved that, the name of the company be changed from ABC AGRO PRIVATE LIMITED to …………………………………….. (New approved name) and accordingly clause I (name clause) in the memorandum of association of the company is to be altered by substituting the same with new clause I i.e.
Clause I – The name of the company is ………………………………………………...(New approved name)
The Board of Directors recommends passing of the special resolution as contained in item No. 1of the notice.
None of the Directors are in any way interested or concerned in the resolution.
EXTRACT OF THE MINUTES OF THE EGM FORMAT
| Name of Company | …………………………………………………….. |
| Registered Office | ……………………………………………………. |
Extract of the minutes of the extra ordinary general meeting of the members of ABC AGRO PRIVATE LIMITED. Extra ordinary general meeting No ………………… held on …………………….(DATE) at ……………..(TIME) at their registered office of the company at……………………………….(ADDRESS).
Present
- ………………………………….(Director)
- …………………………………. (Director)
- Authorized representative of …………………………… (Member)
Chairman
……………………………….. (Name of the person) was elected the chairman of the meeting and accordingly he occupied the chair.
Quorum
The quorum was present in the meeting.
Approval of resolution for the change of name of the company
The Chairman placed before the members, the resolution to be passed for the change of name of the company, subject to the approval of registrar of companies as stated below:-
RESOLVED THAT subject to the provisions of the Companies Act, 2013 and reservation of name as may be provided by the Registrar and conformation of the members at the general meeting, the consent of the Board be and is hereby given to change the name of the Company from ABC AGRO PRIVATE LIMITED to any of the following names or such other names as may be made available by the Registrar of Companies, Odisha.
- ABC HEALTHCARE PRIVATE LIMITED
- ABC BIOTECH PRIVATE LIMITED
- ABC LIFE SCIENCE PRIVATE LIMITED.
FURTHER RESOLVED THAT Shri A KUMAR, the Director of the Company be and is hereby authorized to submit the application for approval of reservation of name and to represent before the Registrar of Companies, and to give any clarification, information, make any corrections, alterations, deletion, additions in the applications including in the proposed name as may be required by the Registrar of Companies for that purpose.
FURTHER RESOLVED THAT an Extra Ordinary General Meeting of the Company be called after confirmation for reservation of name for approval of the members for change in the name of the company as per the provisions of the Companies Act, 2013.
Business review
Resolved that the business of the company has been reviewed and found satisfactory.
Vote of Thanks
There being no other business to transact, the meeting ended with a vote of thanks to the chair.
| Date: – …………………… | Chairman | |
| Place: – ………………….. | ………………………….. |
Note: This sample notice provided only for your reference to help you draft your own. You are required to refer to relevant provisions of the companies act 2013 and other applicable laws while drafting.
You are also required following two documents to change company name;
